Successful Outsourcing

June 2, 2016 10:54 am | Published by |

You only need to skim Entrepreneur Magazine to understand the impact that a lack of specialist skills can have on a company. In order to remain competitive in the constantly evolving business environment, companies are becoming agile at being agile by successfully outsourcing. 


Our guide to harmonious and successful outsourcing 


Find the right person

Are they self-motivated? How do they manage their time? Are they any good? Look at previous work, ask to see portfolios, check out their profiles, read references and testimonials. 

Most communication with a freelancer is remote. Are they a good communicator? Can they write clearly and concisely? How do they interact and co-operate?

Dot the ‘I’s and Cross the ‘T’s

Be clear on the below points, then set them out in a contract or service agreement. It may seem a bit overkill, but it will avoid any grey areas and discrepancies that could delay your project and hinder your working relationship.

  • project objectives
  • responsibilities
  • payment
  • ownership of work product
  • timeframe

You can find several templates online if you’re looking for a legally drawn up contract or other legal documents have a look at the Lawbite.


In the past, if you wanted to check whether an employee was being productive, you’d have to walk over to their desk and speak to them. And if you wanted to work on a document at the same time as your colleague, you’d need to be sitting next to each other at a computer. Now, thanks to a wide range of tools and resources, remote working has never been simpler.

To make your life a whole lot easier I’ve compiled a list of some of the top tools and resources for successful outsourcing


  • Asana is a tool used to track work and results, which is free to use for up to 15 people.
  • Wrike is a project management app that includes collaboration tools and document sharing.
  • Trello is a visual tool used to organise and prioritise projects.
  • Basecamp offers do to lists, milestone management, file sharing, time tracking, and a messaging system
  • Tick tracks your time against your budgets, encouraging you to stick within budget.
  • Replicon an alternative project cost management tool. 
  • Slack is a collaboration platform that centres around instant messaging, but features almost every integration for an all-in-one solution.
  • Skype is hands down the most popular video calling and VoIP platform.
  • Google hangout a free tool that brings conversations to life with photos and emojis. 


5 considerations before investing time and money


Before you invest your time and money here are five questions you need to ask:

1. Which features really matter?
Don’t be dazzled by all singing, all dancing platforms. There are tools that come with everything you could ever want to use and there are those that focus on doing just one thing really well. What do need to make your life easier? Do you want to streamline processes? Improve efficiency and profitability? Enhance communication? Go for whatever works best for you!

2. Is it easy to use?
Is it easy to set up and use? What’s the customer service reputation of the company? How useful are the guides and tutorials?

3. What do existing users have to say?
Before taking the plunge to take a look at what other users have to say. Product Hunt is a good place to find out what people really think.

4. Can it integrate?
How does the tool integrate with other platforms you use? Do you want the software to work with your accounts, marketing automation tool, email or CRM?

5. Do you need to use it on the go?
Does the product offer an iPhone or Android app that is as reliable and comprehensive as the desktop version?

Everyday People 

If you’d like introducing to great Yorkshire-based freelancers
or to find out more about Everyday People, get in touch.

Everyday People exists to help people grow their business.  In the past, I’d found it time-consuming and a little unpredictable finding recommendations.
Our aim is to provide a reliable service that makes it easy to find good freelancers to work with.


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